Compliance Management

Regulatory Compliance

Is very important in most exchange environments. Ensuring your organisation is in sync with legal requirements with regard to eDiscovery and other key aspects to compliance is a must for Exchange administrators.

eDiscovery searches ones mailbox for specific strings.

Compliance Features

  • In-Place eDiscovery & Hold

    • Allows a search of mailboxes through the organisation, preview of search results and then copy of results to a Discovery mailbox

    • In-Place Hold forces a hold on data discovered during in-place eDiscovery

    • Note: Legal Hold or Litigation Hold places entire mailbox on hold

  • Auditing

    • Keeps an audit log of all actions taken on all mailboxes - Auditing is done based on access by owners, delegates and administrators

    • You can run various reports (exp. administrator role group report)

  • Transport Rules

    • Allows you to create conditions, actions and exceptions over mail tthat is flowing through your organistation

  • Data Loss Prevention (DLP)

    • A form of transport rule that prevents users (or alerts users) from sending sensitive information like creditc card numbers - Based on regulatory standards (PII and PCI-DSS)

  • Messaging Records Management (MRM)

    • Revolves around email lifecycle policies - Retention policies are used to classify messages

  • Journaling

    • Provides the ability to retain copies of all incoming and outgoing mail through Standard journaling

    • Provides more granular journaluing throiguh pPremium Journaling

    • Require Enterprise Client-access Liscense for mailboxes

  • Information Rights Management (IRM)

    • Works in harmony with ADRMS to protect messages and attachements

  • In-Place Archive

    • Eliminates the proliferation of .pst files

Scenario

  • Enable default retention policy and in-place archive over Justin Beiber

  • Establish a standard journaling rule for all email going in and outh of the organisation

  • Place John Doe mailbox on Litigation Hold

Howto

  • compliance management > in-place e discovery and hold

  • compliance management > retention policies (then recipients > mailbox features > Litigation hold)

  • compliance management > Journal rule (start-managedfolderassistant -identity “caleb sargeant”)